Job Description

PA/Site Administrator

Dublin City Centre, County Dublin
Competitive salary
Permanent
Ref: jb.pa.dub.wk21

PA/Site Administrator

Dublin City

€35-45k

Required for large developer based in Dublin City centre working on large commercial and resdiential prjects.

  • PA to Construction Director and assist with Administration duties for the wider Construction team.
  • PA Duties include Calendar Management, Travel arrangements, Meeting coordinator, oversee Director email actioning any items where necessary, logging expenses and running personal errands when required.

General Administration

  • Compile site information for management, stakeholders, selling agents and upload to a shared drive.
  • Use of various software to include word processing, spreadsheets, databases, cloud and presentation software.
  • Collate, print, file and retrieve corporate records, documents, and reports.
  • Point of Contact for external Consultants, Visitors, Suppliers, Couriers.
  • Review daily and weekly construction site reports prepared by the Project Manager / H&S Manager and report to Management on progress and any issues / urgent items.
  • Assist with Community Engagement – create site newsletters / flyers.
  • Maintain the Subcontractor Insurance Register – liaising with Subcontractors and the Insurance Broker to ensure all Certificates are valid and adequate for works.

HR Administration

  • Coordinate interviews for the Construction Director, Commercial Manager and Contracts Manager.
  • HR administrative tasks – Annual Leave Register, Reference Letters, assist with Contract signing for new beginners.

Planning Administration

  • Attend Planning Management meetings – Prepare Agendas, Minutes and assist closing out any action items.
  • Collation and print of Planning Packs and Design Booklets for Management.
  • Prepare Planning Compliance Trackers for the Site PM.

BCAR Administration

  • Liaise with Design Team and Assigned Certifier to achieve BCAR on the development.
  • Ensuring compliance with BCAR by collating and submitting all Ancillary Certification and associated paperwork to the BCMS.
  • Collation and submission of all paperwork to ensure appropriate BER and Structural warranty is in place for the homeowner.
  • Compiling the Safety File for the Homeowner – liaising with subcontractors and the Assigned Certifier to ensure File sign off achieved before issuing to the Client.
  • Liaise with Local County Councils if required.

To register your interest, please send CV to john.behan@icds.ie or call 01-632-1200


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