Finance Staffing

Document Controller | Waltham Cross Our client are currently seeking an experienced and talented Document Controller to join their high performing project team in Waltham Cross. If you would like to join a company who wins high profile projects with blue chip clients and if you enjoy working in a stimulating environment, then our client is the company for you. Purpose of Role The Document Controller will play a key role in supporting the Site Project Team in ensuring that all documentation related to the project is managed according to construction best practice and in line with our clients Quality Management System. Role Responsibilities Carrying out daily project office administrative tasks, in support of the project management teams Reviewing and updating technical documents, such as manuals and workflows Generating periodic reports on project Managing the flow of documentation in the project office Development of project file naming protocols with project team, in line with Client protocols and ISO19650 Archiving files and ensuring all team members have access to the necessary documentation. Audit preparation and support to verify that regulatory and quality requirements have been met. Maintaining office sign-in registers and timesheets Following project plans and programming Placing orders and raising purchase orders Arranging third party access accounts for new and existing team members Transmitting documentation and submittals through the SharePoint system Managing Change Management Process - Preparing, Managing & Issuing Change Alerts & Orders. Training new users in the clients’ internal document control system The Candidate At least 2 years’ experience in document control position Knowledge of Procore, Asite and BIM360 software is an advantage Experience with document management systems (Procore preferable/Collaboration systems such as BIM360/ACC is seen as an advantage) Construction experience preferable Understanding ISO19650 document control in relation to naming conventions, revision statuses and suitability codes. Ability to multitask Dependable, reliable and enthusiastic individual Ability to work as part of a team and also autonomously Good communication skills as this is essential with operations teams; High standard of written English Impeccable Organisational skills (for ensuring all tender docs are downloaded correctly) Proficient in MS Office applications (Excel, Words and PowerPoint) is essential Fluent in English Competitive Package Our client offer a competitive remuneration package to include basic salary, pension and life assurance, healthcare, and a car allowance/company vehicle. Interested? Please apply online or contact Lukciya at ICDS Recruitment.

Contract Administrator - Dublin

Permanent

Role: Contract Aministrator Location: Dublin Duration: Permanent Client: Leading Tier 1 Contractor Live: 03/10/2023 We are currently seeking a Construction Site Administrator to join our client based in Dublin. The successful candidate will be assisting the project team with general administration, documentation control and reporting. Key Responsibilities Assisting the project team with administration, documentation control and reporting. Using Viewpoint for Projects (VFP) system as the Common Data Environment (CDE) for the lifecycle of the project. Acting as a point of contact for assisting and supporting project users of VFP, including third parties such as client teams, designers, subcontractors, suppliers, verifiers, and regulators. Assisting with project file naming protocols with project team, in line with Sisk protocols. Assist in creating and managing document workflows with direction from the project team, in line with Sisk protocols. Validation, checking and curating of all incoming and outgoing project documentation. Configuration and preparation of status reports on workflows, sample submissions and other reportable data. Collation of Operation and Maintenance, Health and Safety, Quality, Environmental, BCAR files Experience and Skills Experience of working on projects with large volumes of data and information from various sources. Confident communicator. Well organised and self-motivated. Diligent with excellent attention to detail. Excellent document preparation and formatting skills. Ability to prioritise work and multitask. Good time management skills. Interest in project delivery processes, project administration and the wider industry. Required: Administration experience Advanced user of Microsoft Office suite Desirable: Background in construction is preferable. For more information reach out on Linkedin - Ciara McKeogh or apply with an updated CV and we will be in touch for a confidential chat.

£30,000 - £35,000 per annum

Assistant Management Accountant

Permanent

London, UK

Urgent Requirement: Assistant Management Accountant - Construction/Civil Engineering company About Us; Our client is a leading Civil Engineering contractor, who operate worldwide and are part of a multi-billion-euro turnover group. Job Purpose and Scope: Ensure financial position of departments/projects is clear and accurate by calculating, documenting and maintaining the appropriate financial information and tools. Accountabilities: Core process keeper and trainer Produce finance reports and deadlines Reporting to line management To comply with Company Policies and Procedures To fulfil Health & Safety responsibilities by adherence to the requirements of the Company's Health & Safety Policy Statement, Manual and Safe Systems of Work To undertake such other duties appropriate to the level and character of work as may reasonably be required within the Department. Significant permanent changes in duties will require agreed revisions to be made to this Job Description. Key Tasks and Activities Prepare monthly financial management reports with analysis & do monthly closure of department/project accounts Assist with preparation of quarterly and annual budget models for departments/projects Manage day to day tasks and monthly reporting timetable Provide project management support to managers including reporting, maintaining system tools and budgets Administrate timesheet software and recharges Follow up and support procurement and sub-contractor processes plus training Financial analysis reporting and other ad-hoc reporting as required Essential & desirable criteria: Essential Previous related experience University Degree Excel Working with deadlines Desirable SAP Autonomy: ability to run the routine tasks on his / her own Proactiveness: in problem solving and look for improvement Communicating/Liaising with non-finance people Apply Now: Apply online or contact George at ICDS.

Recruitment Consultant (Construction & Property)

Permanent

Recruitment Consultant | Flexible Location (Galway, Dublin, London & Hybrid) €Neg, Commission & Benefits / Construction, Architecture & Property Sectors Recruitment Consultants (Senior & Junior), required for the ICDS Group in various locations, we are in the market for ambitious people to join a very successful team, who recruit "white collar" Project Management, Design & Construction professionals for clients in Ireland, UK, Europe & International (Canada, US, Australia). Recruitment Consultant (Construction) Recruiting and searching for qualified candidates as per client’s requirements. Clients are typically Tier 1 main contractors, developers, and consultancies. We offer a ‘hybrid’ week, mix of home & head office, ideal for work life balance. This is a fast-paced environment requiring exceptional drive and determination to succeed, some previous recruitment experience a distinct advantage. The ideal candidate will have a third level qualification in construction, engineering, surveying, architecture or similar, coupled with at least 2 years post graduate experience in their chosen profession. Full training will be provided in relation to recruitment techniques. An excellent opportunity to be employed locally with a company working globally! For typical assignments please visit www.icds.ie Search & contact Barry Kelly on LinkedIn barry.kelly@icds.ie 086-232-5706 for details. Interested?

Finance Manager - Construction

Permanent

Berkshire, UK

Our client is a leading Builders Merchant based in Slough. They have an exciting opening for an experienced Finance Manager to help shape and maintain their organisations’ financial processes. - Will be overseeing the financial team, systems, and processes. - Ensure timely and accurate financial reporting. - Managing month end close process. - Producing monthly management account packs and reporting variances. - Maintaining financial controls over payments/bank accounts/company assets. - Ensuring balance sheets and accounts are fully reconciled monthly. - Manage preparation of annual reports/accounts/tax computations. - Staff payroll - Reviewing and suggesting improvements. This is a fantastic opportunity to become a key member of their senior management team where you can use your experience to stand out and make a meaningful difference. To register your interest please apply online or contact George at ICDS

Accountant - construction

Permanent

London, UK

An excellent opportunity to become an integral part of this Ultra high-end Design & Build company based in West Kensington near Kensington Olympia, London. Our projects range from stunning barn conversions to prestigious London houses all to extremely high specifications. Designation: Finance / Accounting Manager The Role: You will be managing the whole accounting function for the business: • Preparing Financial Statements for statutory audit. • Preparing and filing quarterly VAT Return. • Dealing with Postponed VAT Accounting and Domestic Reverse Charge VAT. • Monthly Management Accounts production. • Advising on potential Corporation Tax and VAT implications. • Dealing with CIS deduction. • Processing month end journals. • Liaising with the external auditor for the audit of the Financial Statements. • Ensuring correct and consistent accounting policies. • Tax Planning for UK office. • Dealing with Multi-currency transactions. • Monthly budgets preparation to maintain sufficient working capital. • Reconcile supplier statements and actively resolve issues or queries arising. • Dealing with queries from suppliers, consultants and subcontractors. Experience: Qualified Accountant (ACCA / ACA / CIMA) Must be competent with QuickBooks Construction work background This role requires a confident, competent person that is a team player. Job Type: Full time, Permanent Salary: Dependent on Experience

Receptionist

Permanent

The role is 5 days per week on a half day basis(8:30-13:00 and 13:00-17:30 on rotation) Responsibilities include · Answering a multi-line switchboard · Screening and directing calls · Taking accurate messages and forwarding to the relevant persons · Meeting and greeting clients and visitors in a professional and friendly manner · Manage meeting room bookings · Handling all incoming and outgoing post · Administration support for the administration offices and accounts department. · Other general administration duties as required Essential Experience and Skills · Excellent organisational skills and the ability to multi task and problem solve. · Ability to communicate at all levels. · Good administration and time management skills · Excellent Computer Skills in Microsoft office package including excel and word · Ability to be flexible as and when required, have a “can do” attitude. Send your CV to Theo Coen, by email: theo.coen@icds.ie

Accounts / Procurement Officer

Permanent

€40,000 - €50,000 per annum

Accounts / Procurement Officer Citywest, Dublin west €35k to €50k DOE Our client is one of the larger PM companies relating to the construction and services industry in Ireland, with operations across the globe. They have a significant presence on most of Ireland's large multinational bluechip manufacturing industries such as pharma, semi conductor etc. For this role, the ideal candidate will be working in the Procurement Department and will be dedicated to the back end finance of the procurement process. They will be responsible for managing an in/out process of payments on equipment of circa €100m. This will be spread across up to 100 vendors. The candidate will be responsible for managing tracking spreadsheets, issuing PO’s and releasing payments accordingly. They will ideally come from an accounting or procurement background, and preferably from a construction / pharma or food & beverage background. If interested in the position please send your cv to clive.considine@icds.ie or call 01 6321200 for more details.